Permanent Part time – 20 hours per week (worked over 3 to 5 days – to be discussed at application)
At CDP our vision is to significantly improve and enrich lives through innovation. We build breakthrough products and services – from insight to ideas, prototypes to production – bringing innovation to life. Our teams are multi-disciplinary, uniting scientific rigor, design ingenuity, and engineering excellence for consumer, healthcare, and industrial clients.
This is a key role for our Raleigh office. You will perform routine clerical duties to support the organization and employees. The role will also provide professional support in Reception, manage the shipping and receipt of goods, and assist with booking and travel arrangements.
Key Responsibilities will include –
- Liase with various vendors including, cleaning services, parking, HVAC, maintenance, security, and pest control.
- Conduct US Office facilities inductions and maintain up-to-date training material.
- Assist with physical site security, which includes, maintaining building alarms, access control, key holders, logs, communication with the security service, and addressing issues with the security system.
- Assist with booking travel arrangements and creating travel itineraries, including assisting the UK team with coordination of Secondee lodging during switch over i.e. end of tenancy cleaning and tenant documentation.
- Receives mail, documents, packages, and courier deliveries and delivers or distributes items. (goods in/out).
- Greets staff, clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
- 1st port of call for answering, screening, and directing phone calls to staff or clients; takes messages and schedules appointments.
- Raise PO’s for office supply purchases and send receipts to accounts.
- Ensure all messages and correspondence are dealt with efficiently and promptly.
- Perform daily opening and closing procedures including top up and walk throughs.
- Keep all areas of the office are clean, tidy and to a professional standard.
- Book lunches as required for client visits or visiting EO’s.
- Prepare meeting rooms and manage/coordinate calendar inclusive of meeting rooms for both external and internal meetings.
- Perform inventories and organization of office supplies, purchasing items as needed and requested.
- Replenish breakroom areas at least twice daily; purchase items as needed and requested.
- Performs basic office filing, scanning, printing, and recordkeeping.
- Maintain office, grocery and first aid supplies
- Perform other duties as assigned.