About The Role

We are looking for a Senior Project Coordinator to work with our project teams assisting with project management duties The role will encompass multiple aspects supporting our project teams both in the US & UK. You will be a pivotal team member and support projects with a variety of tasks. You will gain an understanding of a wide range of projects across medical and consumer sectors whilst working with different project teams and will be exposed to many different aspects of our activities, primarily within product development. This role requires high levels of attention to detail and the ability to keep track of multiple activities. You will need to be flexible in your approach in order to deal with changes in priority.

Key responsibilities

  • Creating meeting minutes as required by the Project Lead which are concise and accurate and provided within a timely manner.
  • Creating and monitoring action trackers to manage activity across a variety of workstreams within the project.
  • Managing procurement of parts to a Bill of Materials including placing orders, liaising with suppliers to confirm orders are on track, dealing with issues and queries as they arise, taking receipt of orders and confirming that the delivery matches the order, ensuring that team members receive the goods within a timely manner, maintaining any filing related to all the activities.
  • Generating financial reports on spend to date and anticipated spend, complete viewing progress vs plan and spend vs budget.
  • Ensuring that invoices are raised on time, confirming with Accounts that they have been paid on time and escalating to the Project Lead any issues.
  • Supporting documentation approval flows and maintaining an active list of all documents within a Design History File
  • Support the Project Lead to ensure that project documentation is approved by the appropriate people at the correct points in the project
  • Coordinating H&S risk assessments as advised by the Project Lead to ensure they are completed, reviewed and that training is issued.
  • Supporting the Project Lead in creating the project plan, reviewing it and updating it as the project progresses
  • Supporting the Project Lead in generating and maintaining a project risk register, identifying the probability and severity of risks and actions as appropriate
  • Chasing up risk owners as appropriate and escalating to the Project Lead as required
  • Whilst the Project Lead has the responsibility for managing the project, a Senior Project Coordinator is expected to be able to take responsibility for managing discrete work packages within a project such as Design Verification Testing, Design Reviews, QMS Software Validation, Procurement, Non-Conformances, Change Control and many others as the need arises.
  • Support the Project Lead in identifying the applicable processes at different points in the project and ensuring that team members are following these.
  • Support the Project Lead in ensuring that terms stipulated within proposals, Master Service Agreements and Quality Agreements are complied with and supporting the Project Lead in identifying and resolving issues.
  • Supporting the Project Lead in preparing for regular internal project reviews
  • Supporting the Project Lead and other technical team leads in preparing for client meetings and ensuring that materials are collated on time

 

About You
  • A Methodical and good organiser with a proactive approach
  • Ability to prioritise a diverse workload whilst multi-tasking
  • Previous experience in project planning, preferably including updating Gantt charts.
  • Minute taking and computer literacy skills e.g. Excel, Outlook, Word.
  • Action tracking and project risk management
  • BoM management and purchasing tracking
  • Remain calm and quality conscious when under pressure
  • Proactive, problem solving nature
  • Reliable and dependable
  • Confident at communication at all levels with excellent interpersonal skills
  • Degree educated in Engineering or Science would be advantageous
  • Experience in a technical services or engineering environment is preferable, in particular medical devices.
  • Previous experience of working within an ISO 13485 and ISO 9001 quality management system is advantageous
About Us

Cambridge Design Partnership (CDP) is an end-to-end innovation partner, propelling global brands and ambitious start-ups to success. We build breakthrough products and services – from insight to ideas, prototypes to production – bringing innovation to life. Our teams are multi-disciplinary, uniting scientific rigor, design ingenuity, and engineering excellence for consumer, healthcare, and industrial clients. People-centred, deeply collaborative, and – above all – expert, we’re uniquely positioned to shape the future for consumers, patients, and industry. Even our ownership model is innovative: We’re 100% owned by our employees, ensuring an open culture and a total commitment to our projects’ success. As part of our benefits package we offer:

  • flexible working 
  • a discretionary bonus
  • excellent learning and development opportunities
  • a 12% non-contributory pension
  • private healthcare
  • share incentive plan
  • 25 days holiday plus bank holidays
  • Free onsite lunch, snacks, and drinks